Simple steps to maximise functionality and productivity in your office
Whether you're managing a head office of a large corporation or run a small office that employs a limited number of staff, both functionality and productivity will likely be a main focus within your business premises.
Offices need to run like well oiled machines if they're going to fulfill their purpose, yet in many cases this can seem like a near impossible goal to achieve.
It can be hard to maximise your office and ensure it can reach its full potential, but thankfully it doesn't have to be this way for much longer.
Fortunately, this guide contains everything that you need to know to boost your office like never before, and it couldn't be easier to get started today. So, if you're interested in finding out more, then read on.
Redesign your office
Redesigning your office might just be the perfect way to promote functionality and productivity, as the layout, aesthetics and atmosphere inside your workspace can impact dramatically on workflow and motivation levels.
Your office space needs to maintain a few key features in order to meet the needs and requirements of your team, as a dull, lifeless and poorly planned office can have disastrous effects on the way your employees can operate.
Begin by choosing a suitable colour scheme for your office, as the tones and shades used can either motivate or distract your staff.
Bright white walls can be too sterile and underwhelming, so it's best to opt for a more interesting shade such as blue that's known to promote concentration and calm, or green which can be a very balancing and uplifting colour.
Avoid tones like red which are commonly associated with danger, as well as overwhelming colours like yellow that will take their attention away from the task at hand. Don't go overboard with your use of different colours - stick to one or two different shades maximum if you want your office to thrive.
The layout of your office should be your next priority, as you need to make sure that you are utilising every inch of space in the most productive manner. Placing desks in random patterns and attempting to fit large scale machinery like printers in the middle of walkways will not be unsightly,
it will also be a danger to your employees and their safety. You need a layout which is easy to navigate around with clear paths to fire exits and each individual desk or work station.
No one should have to squeeze behind or between something to reach their place, nor should they have to step or climb over anything en route. It can be a good idea to create two separate areas in your new office design - one for group working where conversation is possible, and one for individual operations in a more quiet, private setting.
Upgrade your office furniture
Upgrading your office furniture is another excellent step that you should take to increase the functionality and productivity of your workspace, as you need to make use of the best furniture in order to help your team thrive.
Forcing them to sit on old and uncomfortable chairs beneath tiny, storage-less desks is one of the worst decisions that you could make, as they will spend their days plagued by aches and pains that take their attention away from the task at hand.
Be a considerate and responsible boss and source the best executive office furniture that you can find, as this will upgrade their working experience like never before.
Chairs that feature arm and head rests, desks that are height adjustable and provide sufficient storage, and added extras like anti fatigue foot mats will allow your staff to sit comfortably throughout even the longest of shifts, giving their full attention to their work without having to waste time or energy changing position or trying to adapt to their poor quality working area.
Putting such an effort into upgrading the workspaces of your office staff will also show them just how much you value them and the work they produce, which can be a brilliant motivator to work harder and commit more to the business.
Your team will recognise your efforts and thank you for your investment by meeting and even surpassing your goals and expectations.
Add more modern technology
With advances in technology speeding at a faster rate than ever before, it's more than likely that your office could benefit from a tech-based update.
Using decades old computers will stop your staff from achieving their full potential, as they will be constrained to the abilities of such an old and simple device that doesn't have the features they require in today's working world.
Upgrading to new technology can transform the way that your office operates, allowing each member of your team to work faster and better with ease. Get online and search for the best tech on the market that you can purchase for the sake of your team, as they are relying on you to provide them with the equipment they need.
Don't worry if you don't have the cash available to invest in a whole host of brand new technology outright, as you can find leasing companies that offer short term contracts for a far more affordable fee.
You can gain access to all of the devices you need, but they'll be owned by another brand who will take them back whenever you choose to finish your contract.
Leasing also provides you with the opportunity to continually upgrade your contract based on new advancements and releases, as you can switch from an older device to the latest model without having to go through the faff of selling and buying.
Following just a few of these simple steps can transform your office into the most functional and productive workspace ever, so there's truly no time like the present to get started.
You'll see happier staff that encourage standards to raise while clients are more satisfied with the work they receive - what's not to love?
